Billing Coordinator

Job Description
General Accountabilities

Zylog Systems (Canada) Ltd. is currently seeking a Billing Coordinator. The Billing Coordinator supports the execution of billing related administrative functions and processes for Zylog Systems (Canada) Ltd. The Billing Coordinator will provide support on all facets of billing including generating invoices, processing expenses, maintaining accurate consultant information, submitting timesheets and special projects.


Specific Responsibilities & Primary Duties:

•Assist with the set up of all contractors on a semi/monthly, bi-weekly EFT payment.
•Assist with the electronic timesheet setup in BackOffice, user names, logins, guides etc.
•Retrieve and compile timesheets from online client systems, fax server etc.
•Ensure missing timesheet report is run weekly/semi/monthly for sales and recruiting team.
•Input time & expenses in Roster, BackOffice and Sun Systems for Incorporated and Sole Proprietorship Contractors.
•Process general payment to contractors.
•Review and process all contractor expenses and ensure all applicable receipts, expense forms, breakdown, approvals are in place before submitting to payroll or processing client invoices in SUN System.
•Generate invoices for Zylog clients.
•Rollup client invoices in SUN System for A/R (monthly - weekly).
•Maintain a log of all invoices sent – invoice amounts, client, method of forwarding.
•Creating credit notes and manual invoices as required.
•File Contractor invoices & expenses.
•Assist Accounts Receivable on specific unresolved issues.
•Assist in the monthly accruals.
•Ensure that all new starts and ends are maintained on rosters.
•Assist with audits in terms of copying documents etc.
•BackOffice management: Update rate changes, contract extension, contract ends etc.
•Reconcile invoices per GL & roster, as required.
•Reconcile contractor's accounts as and when required.
•Any other duties as may be required.


Please apply Online.

Contact Information
Company Name Zylog Systems (Canada) Ltd.