Program Coordinator

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Job Description

Our client has a requirement for a Program Coordinator for a 6 month contract opportunity. The position is located in NorthYork.

 

What makes this Special

Our client has a prestigious reputation and excellent work environment. This position offers an opportunity for personal learning and to contribute to important initiatives that make a difference. Our client is actively screening resumes and scheduling interviews to fill this position, so let one our professional resource managers represent you to the client, promote your skills, and help you prepare.

 

Role

Reporting to the Program Manager, the Program Coordinator’s key directive is to ensure successful administration and coordination of program and project related tasks on behalf of the program and project managers. The Program Coordinator works closely with the program and project managers to ensure that the assigned tasks (including but not limited to documentation, issue follow up, coordination with internal and external parties, and program/project related communication) are completed in accordance with the standards defined. The Program Coordinator consults with and coordinates the efforts of internal and external parties including the IT department staff, Pharmacy Business team members, and service vendor resources to complete the program and project deliverables.

 

Responsibilities

1. Prepares under the supervision of the Program & Project Managers most project-related communications
2. Captures and distributes meeting minutes, including action items, person responsible and deadline
3. Reconciles resource planned hours to actual hours
4. Reconciles budgeted spend to actual spend
5. Updates budget template
6. Maintains project team calendar and document repository (SharePoint & Google sites)
7. Follows up with individuals responsible for Issue resolution and risk mitigation plans including recording detailed results and tracking
8. Prepares and/or edits a variety of project artifacts including presentations, tables and spreadsheets
9. Resolves scheduling issues and minor technical issues in a timely manner
10. Identifies and escalates critical issues to manager
11. Accountable for accurately updating project artifacts and supporting project documentation such as meeting meetings
12. Accountable for the interface with service vendor resources and/or for the scheduling of work completed at our stores (once rollout begins)

Skills -- Must Have

This position requires a competent level of communication and organizational skills that is guided by either an experienced Project Manager, or Program Manager/Director.

• Courtesy, tact and diplomacy are required in dealing with colleagues in day to day working relationships.
• Well-organized and detailed-oriented
• Flexibility to handle several competing demands
• Ability to get up-to-speed with project, business and technica terminology and content quickly
• Ability to task-switch and context-switch
• Ability to collect and analyze complex data
• Ability to build strong relationships across the organization and with vendors
• Ability to exercise good judgment and self-manage
• Strong skills with Microsoft Word, Excel, PowerPoint, Visio and Project
• Nice to have familiarity with Google Drive/Docs (Google Documents, Google Spreadsheets, Google Presentation)

 

Education & Job Knowledge

• Post secondary education equivalent to a college diploma or degree in Computer Science, Business or equivalent
• Knowledge of project delivery methodologies

 

Experience

• 3 – 5 years experience in the delivery of diverse, and/or complex IT projects (preferably in the Pharmacy and/or healthcare industry)

 

Certificates, Licenses or Registration

• PMP designation or equivalent is preferred but not mandatory.

Keywords: healthcare, Google doc, Google site, IT projects, and program coordinator

 

 

How to Apply

Online:

To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com