Intermediate Project Control Officer

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About the Job

Our client has a requirement for an Intermediate Project Control Officer for a 6 Month Contract opportunity.  The position is located in Toronto, ON.

What makes this Special

Our client is one of the largest Banks in North America. With exponential growth and millions of customers and clients who are served through our various businesses: Canadian Personal and Commercial Banking, Wealth Management, U.S. Personal and Commercial Banking, and Wholesale Banking. Being part of this company is being part of a better Canadian service.

Role

Our client requires a Project Control Officer whose primary focus will be to provide coordination and control for a portfolio of project/programs. This PCO will be working with several Project Managers and must be able to foresee upcoming issues and act proactively.  The PCO will follow PMLC and governance and control the projects from an Audit perspective (Compliance).  The Project Control Office will also maintain all project documentation on SharePoint ensuring it’s up to date and current and will have strong financial analysis and gathering experience (using Excel and Clarity tool). Insurance Industry experience is an asset.

Responsibilities

• Create, update and maintain project schedules with new and changed work packages and tasks/assignments received from PMs and Team Leaders.
• Ensure that dependencies and links within and with other schedules are established correctly.
• Follow-up on outstanding work packages, tasks and their integration into the project schedules.
• Set up and maintain a project library in SharePoint. Maintain the filing system of all Project related documents.
• Track and set up deliverable process (sign-off, documentation).
• Log and control all change requests, risks, issues and actions items in project tracking log
• Coordinate the project/program level reporting.
• Assist in facilitating all status meetings, responsible for coordination, booking, monitoring attendance, distributing materials, taking meeting minutes etc.
• Facilitate/assist in ensuring all project start up and close off administrative tasks are completed, including filing of project documentation in repository.
• Manage financial tracking process, monitoring and maintaining records & updating monthly spreadsheets to track and forecast all project expenses.
• Monitor, reconcile and process vendor expenses and other invoices.
• Ensure tracking and measurement to budget and schedule, coordinating the preparation of latest estimates for financial reporting.
• Assist Project Managers, Team Leaders on medium/large projects with the development of new work packages, plans and schedules.
• Ensure project plan is updated to enable tracking and reporting of project progress.
• Assist in the development of materials for presentations to various stakeholder groups, including Steering Committee.
• Act as a central point of communication for core team members, management, business partners and other stakeholders on projects, portfolio, organization and platform issues.
• Analyze issues, track down information and resolve problems.

Requirements or Qualifications

• 4+ years PCO experience  with PMLC / SDLC experience
• 4+ years Excel experience - budget, reports, resource planning, data analysis
• 3+ years SharePoint experience
• 4+ years Clarity experience
• 4+ years MS Office, MS Project, PowerPoint experience
• Experience working with large IT projects/programs
• Insurance Industry experience is an asset

How to Apply

Online:
To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com.