Sr. Project Control Officer

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About the Job

Our client has a requirement for a Senior Project Control Officer for a 6 Month Contract opportunity. The position is located in Toronto, ON.

 

What makes this Special

Our client is one of the largest Banks in North America. With exponential growth and millions of customers and clients who are served through our various businesses: Canadian Personal and Commercial Banking, Wealth Management, U.S. Personal and Commercial Banking, and Wholesale Banking. Being part of this company is being part of a better Canadian service.

Role

Our client is looking for a Senior Project Control Officer to work on a large enterprise wide project reporting to a Senior Project Manager.

 

Responsibilities

• Prepare documents for various recurring meetings including minutes, issue logs etc
• Schedule and organize meetings, including preparation and coordination by booking the facility, distributing agenda and required materials, arranging required equipment, etc., as required
• Develop presentation documentation as required for project teams
• Develop consolidated program status reports
• Ensure project control procedures and policies within a program of related projects are executed.
• Assist in maintaining project schedules
• Develop and maintain issue logs
• Maintain project repositories of documents.
• Manage relationships and all activities with all required partners (business, Finance, program PMO, project teams, external partners) related to program one-time and on-going financials (prepare budget, forecasts and actuals).
• Utilize project management software for development and distribution of comprehensive set of monthly, weekly and ad hoc project financial reporting to a variety of program stakeholders (including templates for use by other project members).
• Work closely with Finance to provide necessary detailed financial data to support the forecasting and tracking of capitalization and amortization.
• Manage all financial status meetings for the program
• Provide support for invoice processing
• Manage process for all required updates to internal financial management tracking tools (e.g. EPM, Carpe Diem)
• Manage reporting and tracking for resource utilization.
• Exercise discretion in managing correspondence and information, escalating issues where appropriate
• Act as central point of communication for core team members, management, business partners and other stakeholders on program, organization and platform issues
• May lead and complete work packages and/or smaller projects and provide administrative support to the project, including project documentation, tracking, reporting and maintaining project processes, organization charts and vacation schedules, and follow-up with relevant stakeholders if required
• Support status report generation and keep other team members informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
• Manage SharePoint & Intranet structure and content
• Support the change management process by helping to identify and assess change requests, escalating when necessary to ensure scope management
• Support a portfolio of projects by helping monitor project scope, milestones, dependencies, costs and benefits through the entire lifecycle and coordinate forecast and resource monitoring with the Portfolio Manager or Senior Portfolio Manager, Application Owner(s), and the Application Manager(s)
• Coordinate activities to enable Technology Project Manager to complete vendor and contractor resource management, work packages, plans, and schedules
• Support the communication and uptake of risk and issue mitigation and escalation strategies with projects
• Identify and recommend opportunities to enhance productivity, effectiveness and operational efficiency of the LOB/portfolio processes
• Support Knowledge Management processes for LOB/portfolio; Coordinate and facilitate the training and communication of key knowledge assets with required SMEs
• Support Capacity Forecasting activities
• Assist the Portfolio Manager or Senior Portfolio Manager in identifying candidate projects for capacity forecasting process participation
• Communicate monthly capacity forecasting process submission deadlines
• Assist in monitoring capacity forecasting process compliance among Technology Project Managers

 

Requirements or Qualifications

• 6+ years experience working within a large organization with large project initiatives
• 6+ years project management experience
• Solid PowerPoint and MS Project experience and SharePoint experience
• Ability to work in a fast paced environment, takes initiative and multitasking
• Solid communication skills
• Financial/banking experience
• Budget management and forecasting
• Carpe Diem is an asset

 

How to Apply

Online:
To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com