Program Control Officer

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About the Job

Our client has a requirement for a Program Control Officer for a 6 Month Contract opportunity. The position is located in Toronto, ON.

 

Role

The PCO will develop and maintain schedules, budgets, issue / risk logs, and prepare documents for various meetings including agendas and minutes etc. They will also develop presentation documentation as required and develop consolidated status reports. Skill in managing conflicting priorities and coordinating the workload of multiple projects in parallel is critical. Skill in SharePoint related to taxonomy, storing and securing documents is essential.

Responsibilities

• Assists project manager/s in creation and issuance of project budgets / schedules and subsequent monitoring and updates
• Creates and monitors a RAID (risks, assumptions, issues, and dependencies/decisions) log
• Ensures issues are raised to the appropriate level for action inclusive of description of the issue, comprehensive analysis of options, and recommendation for remediation
• Tracks the progress and quality of work being performed by resources
• Plans / coordinates (and facilitates when required) meetings / events (materials, bookings, agenda, equipment)
• Responsible for creating concise meeting minutes (document, publish, distribute)
• Assists with the determination of project requirements as required
• Assists project manager/s with milestone and deliverable tracking and reviews
• Collaborates with the PMO team to understand governance standards and maintains / enforces them for applicable projects
• Prepares individual and consolidated project reports such as progress, budget reports, risk and issues management, vendor management, and ad-hoc reporting as required
• Coordinates tracking activities with the budget owners (project managers/leads). Reviews planned expenses to ensure that information is complete and that variance sources are understood and explained. Budget states are kept current and reported at set regular intervals.
• Ensures that project manager/s have up to date information and project support tools
• Vendor contract management. Collect and track expense. Centralize contract documents.
• Prepares project executive level presentations. Attends meetings and participates in the presentation reviews as required.
• Custodian of the content in SharePoint. Stores and secures all documents in SharePoint. Maintains project information and ensures it is readily available.
• Sets up new project team members with all materials needed for the role within the project including SharePoint access rights and orientation
• Identify project interdependencies and qualify the change impact
• Performs other duties as assigned

 

Requirements or Qualifications

Qualified Candidates must have:

• Expertise in desktop tools (e.g. MS Office, Word, Excel, PowerPoint, and SharePoint)
• Strong organizational, problem solving, decision making, and attention to detail
• Very familiar with project management tools, methodologies and processes
• Ability to foster and maintain relationships at all levels, both internal and external
• Demonstrated project leadership / management experience
• Ability to manage multiple demands and competing priorities to meet deadlines in an environment with constant changes to delivery priorities
• Proven judgment, tact, discretion and diplomacy
• Ability to effectively collect and merge information into single reports
• Minimum of 5 years of experience within the scope of a project management office
• Ability to proactively manage project budgets, schedules, vendor contracts and content
• Experience as a member of a project team through all phases of the project lifecycle
• Able to quickly understand technical / business aspects of project in order to contribute
• Strong facilitation skills; able to clarify, articulate and document issues

 

Qualified Candidates should have:

• CAPM or PMP designation through PMI is an asset
• Project Management training
• Diploma/degree in Business Administration or a related discipline
• Working knowledge of Agile Project Management

 

How to Apply

Online:To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com