LEISC Engineering Support Technical Admin

General Dynamics Canada is this country's premier defence company. We have achieved a global reputation for providing leading-edge, technology based solutions to the armed forces in over 20 countries - from NATO to the Pacific Rim. General Dynamics Canada is a company built on the ideas of our employees. We give our people the support and team support necessary to realize their goals. We have a tremendous group of over 1,800 highly talented, creative and committed engineers, technologists and business professionals who are responsible for our continued success and growth. It is up to us to ensure that our people are continually encouraged and challenged to grow both personally and professionally. As a company reliant on its people, we use an interactive team concept. Participation in various projects and on integrated product teams lets employees acquire new skills, or expand existing ones. Career paths here at General Dynamics Canada are always evolving. We encourage and support our employees through training and career development and proven performance enhancement methods. Whenever possible, we promote from within the company. Our managers are not just bosses but mentors who have a vested interest in their employees getting the most relevant training. In addition to flextime, social events and fitness facilities, we offer a very competitive salary environment and generous benefits.

JOB DESCRIPTION

As the LEISC Engineering Support Admin you will be supporting several Engineering Support Teams within LEISC program with a key focus being on the tracking of government supplied equipment and sub-contract invoice processing, however, other duties will include a wide variety of administrative tasks in support of numerous teams, which will range from managing spreadsheets or running reports to coordinating meetings and taking minutes.

RESPONSIBILITIES

• Assist the Government Furnished Asset (GFA) team in performing a range of GFA tasks including:
• Coordinate the request, receipt, distribution and control of GFA, including Government Furnished Equipment (GFE), Government Furnished Information (GFI), Government Furnished Vehicles (GFV), and Government Furnished Software Licenses;
• Coordinate and prepare procurement and Loan requests for customer approval;
• Data enter all GFA transactions;
• Manage and monitor GFA requests on the customer SharePoint request site;
• Assist with stocktaking and Customer audits;
• Assist in the coordination of purchasing and shipping, loading/unloading and verification of equipment; and
• Audit incoming and outgoing shipments to assure quality and accuracy
• Assist the LEISC Sub-contract Manager in numerous activities, which may include the following:Assist the LEISC Engineering Support Organization with miscellaneous administrative tasks as directed by the Manager, LEISC Engineering Support.
• Process LEISC and Contract Labour invoices
• Track Purchase Orders against customer request system/internal procurement requests and charge codes
• Coordinate with Supply Chain any PO modifications required in Oracle
• Coordinate Subcontract invoice processing and Receiving in Oracle
• Assist the LEISC Engineering Support Organization with miscellaneous administrative tasks as directed by the Manager, LEISC Engineering Support.

EDUCATION/REQUIRED SKILLS

• High School Diploma preferably with some Post Secondary Education. Administrative Assistant Diploma/Certificate an asset.
• Demonstrated proficiency in PC and software tools with working knowledge and skills using Microsoft Office Suite, including Visio and SharePoint.
• It is desirable that the candidate have experience working with databases: Microsoft Office Access, and/or Filemaker, Proprietary databases.

EXPERIENCE

• 2 – 5 years of related experience
• Preference will be given to those with 2-4 years experience in managing government/customer supplied assets or experience in inventory/procurement.