Administrative Assistant

Zylog delivers top jobs to top talent. We are currently seeking experienced professionals for exciting new opportunities and career advancement. Zylog represents hundreds of client companies for both contract and permanent positions. New jobs are being filled every day and our experienced professional resource managers are waiting to help you screen the top jobs that match your skills and experience.

 

You don’t have time to search long lists of postings repeated on multiple web sites, so let our trained and experienced resource managers do the work for you. We review top jobs and will be the first to alert you when the right opportunity arises.

 

Job Description:

Our client has a requirement for an Administrative Assistant for 2 months contract. The position is located in Sunnyvale - California.

 

What makes this Special:

Our client has a prestigious reputation and excellent work environment. This position offers an opportunity for personal learning and to contribute to important initiatives that make a difference. Our client is actively screening resumes and scheduling interviews to fill this position, so let one our professional resource managers represent you to the client, promote your skills, and help you prepare.

 

Responsibilities

• Provides general administrative assistance to two directors as well as general team support
• Manager calendar management and scheduling
• Manager maintenance requests
• Maintain distribution lists
• Travel and expenses (occasionally)

 

Requirements

• Attention to detail;
• Excellent written communication skills;
• Proactive calendar and issue management;
• Develops good working relationships with other administrators

 

Keywords: Administration, Calendar, Assistant.

 

How to Apply:

Online:

To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com

 

 

Administrative Assistant

Zylog delivers top jobs to top talent. We are currently seeking experienced professionals for exciting new opportunities and career advancement. Zylog represents hundreds of client companies for both contract and permanent positions. New jobs are being filled every day and our experienced professional resource managers are waiting to help you screen the top jobs that match your skills and experience.

 

You don’t have time to search long lists of postings repeated on multiple web sites, so let our trained and experienced resource managers do the work for you. We review top jobs and will be the first to alert you when the right opportunity arises.

 

About the Job

Our client has a requirement for an Administrative Assistant for a 6 months Contract opportunity. The position is located in Chicago, IL.

 

Requirements:

• Provides general service, administrative and/or secretarial assistance on team/department level, may include basic financial support for a department
• Must have intermediate finance skills. Intermediate excel skills to conduct ongoing audits

How to Apply

Online:
To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com

Receptionist/Administrative Assistant

Job Description
Position: Receptionist
Reporting to: Manager, Human Resources

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General Accountabilities

The Receptionist will greet people arriving at the office, direct visitors to appropriate person or service, answer and forward telephone calls, take messages, schedule appointments and perform other clerical duties.

The Receptionist duties must be performed consistent with company mission and values and in adherence to company policies and procedures.


Specific Responsibilities & Primary Duties:

•Answer all in-coming calls and direct the calls to the appropriate person.
•Greet all visitors to the office in a friendly and professional manner and advise appropriate person of their arrival.
•Ensure all visitors have been directed to the appropriate meeting room and offered refreshment.
•Prepare and send Local, National and International couriers.
•Ensure all deliveries/couriers are distributed to the appropriate person.
•Maintain boardroom bookings and schedule meetings.
•Process outgoing mail using postage machine, seal mail and put into mailbox.
•Pick-up/distribute incoming mail to appropriate people.
•Check fax server and direct incoming faxes to the appropriate person.
•Book travel to remote branches and for business meetings.
•Order and stock office and kitchen supplies as requested and upon approval from appropriate management.
•Coordinate the new hire/exit forms documentation and information process.
•Prepare documentation for security cards.
•Administer company parking and review monthly parking invoice to ensure accuracy of individual payments, additions and deletions.
•Call for tenant and equipment maintenance service when required and maintain logs.
•Maintain and update the company phone list.
•Assist other departments with clerical duties as assigned.


Skills and Competencies Required:

•Previous reception or administrative experience preferred.
•Previous experience with Meridian phone system an asset.
•Proficient with MS Office (Word, Excel, PowerPoint) and Outlook.
•Strong communication skills, both written and verbal.
•Strong customer service skills.
•Strong interpersonal skills for effective interaction with customers, third parties and employees.
•Strong telephone etiquette.
•Exceptional organizational skills.
•Able to work well in a team environment and is able to work independently when necessary.
•Personable, tactful and self-motivated.

If you are interested in this position, please apply online. Thank you for your interest, only qualified candidates will be contacted.


Contact Information
Company Name Zylog Systems (Canada) Ltd.