Program Control Officer

Zylog delivers top jobs to top talent. We are currently seeking experienced professionals for exciting new opportunities and career advancement. Zylog represents hundreds of client companies for both contract and permanent positions. New jobs are being filled every day and our experienced professional resource managers are waiting to help you screen the top jobs that match your skills and experience.

 

You don’t have time to search long lists of postings repeated on multiple web sites, so let our trained and experienced resource managers do the work for you. We review top jobs and will be the first to alert you when the right opportunity arises.

 

About the Job

Our client has a requirement for a Program Control Officer for a 6 Month Contract opportunity. The position is located in Toronto, ON.

 

Role

The PCO will develop and maintain schedules, budgets, issue / risk logs, and prepare documents for various meetings including agendas and minutes etc. They will also develop presentation documentation as required and develop consolidated status reports. Skill in managing conflicting priorities and coordinating the workload of multiple projects in parallel is critical. Skill in SharePoint related to taxonomy, storing and securing documents is essential.

Responsibilities

• Assists project manager/s in creation and issuance of project budgets / schedules and subsequent monitoring and updates
• Creates and monitors a RAID (risks, assumptions, issues, and dependencies/decisions) log
• Ensures issues are raised to the appropriate level for action inclusive of description of the issue, comprehensive analysis of options, and recommendation for remediation
• Tracks the progress and quality of work being performed by resources
• Plans / coordinates (and facilitates when required) meetings / events (materials, bookings, agenda, equipment)
• Responsible for creating concise meeting minutes (document, publish, distribute)
• Assists with the determination of project requirements as required
• Assists project manager/s with milestone and deliverable tracking and reviews
• Collaborates with the PMO team to understand governance standards and maintains / enforces them for applicable projects
• Prepares individual and consolidated project reports such as progress, budget reports, risk and issues management, vendor management, and ad-hoc reporting as required
• Coordinates tracking activities with the budget owners (project managers/leads). Reviews planned expenses to ensure that information is complete and that variance sources are understood and explained. Budget states are kept current and reported at set regular intervals.
• Ensures that project manager/s have up to date information and project support tools
• Vendor contract management. Collect and track expense. Centralize contract documents.
• Prepares project executive level presentations. Attends meetings and participates in the presentation reviews as required.
• Custodian of the content in SharePoint. Stores and secures all documents in SharePoint. Maintains project information and ensures it is readily available.
• Sets up new project team members with all materials needed for the role within the project including SharePoint access rights and orientation
• Identify project interdependencies and qualify the change impact
• Performs other duties as assigned

 

Requirements or Qualifications

Qualified Candidates must have:

• Expertise in desktop tools (e.g. MS Office, Word, Excel, PowerPoint, and SharePoint)
• Strong organizational, problem solving, decision making, and attention to detail
• Very familiar with project management tools, methodologies and processes
• Ability to foster and maintain relationships at all levels, both internal and external
• Demonstrated project leadership / management experience
• Ability to manage multiple demands and competing priorities to meet deadlines in an environment with constant changes to delivery priorities
• Proven judgment, tact, discretion and diplomacy
• Ability to effectively collect and merge information into single reports
• Minimum of 5 years of experience within the scope of a project management office
• Ability to proactively manage project budgets, schedules, vendor contracts and content
• Experience as a member of a project team through all phases of the project lifecycle
• Able to quickly understand technical / business aspects of project in order to contribute
• Strong facilitation skills; able to clarify, articulate and document issues

 

Qualified Candidates should have:

• CAPM or PMP designation through PMI is an asset
• Project Management training
• Diploma/degree in Business Administration or a related discipline
• Working knowledge of Agile Project Management

 

How to Apply

Online:To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com

 

 

Program Control Officer

Zylog delivers top jobs to top talent. We are currently seeking experienced professionals for exciting new opportunities and career advancement. Zylog represents hundreds of client companies for both contract and permanent positions. New jobs are being filled every day and our experienced professional resource managers are waiting to help you screen the top jobs that match your skills and experience.

 

You don’t have time to search long lists of postings repeated on multiple web sites, so let our trained and experienced resource managers do the work for you. We review top jobs and will be the first to alert you when the right opportunity arises.

 

Job Description

Our client has a requirement for a Program Control Officer for a 4 month contract opportunity. The position is located in Toronto.

 

What makes this Special

Our client has a prestigious reputation and excellent work environment. This position offers an opportunity for personal learning and to contribute to important initiatives that make a difference. Our client is actively screening resumes and scheduling interviews to fill this position, so let one our professional resource managers represent you to the client, promote your skills, and help you prepare.

 

Role and Responsibilities

Assist in project & program management and business analysis activities required to support Program Director and Project Managers thus contributing to the overall effectiveness of the program.

 

Responsibilities include project plan updates, management and ownership of the MS Project, program plan file, coordinating updates to projects with project managers, integrating them into the overall plan, participation in project coordination, project communications, and expediting project related activities.

The candidate is expected to perform and/or assist in budgeting; scheduling, resource planning; meeting facilitation, financial and status reporting; preparation for project presentation such as charts & graphs, and help track project progress. An understanding of Business Analysis best practices is an asset.

• Program Management Office experience essential
• Skilled in business case methodologies Skilled in financial reporting and forecast actuals
• Experience in SharePoint software and building program structures Experience in status reporting summarization
• Knowledge of Outlook, e-mail and databases
• Adept in Microsoft Project for integration techniques
• PMP certification
• High competency in managing Project budgets (financial reporting, tracking, budget management and preparation and variance analysis)
• Significant experience with issue and risk management and status reporting
• Experience with project scheduling and resource planning
• Excellent documentation and creation of presentation skills
• Excellent communication skills
• Competent dealing with Senior Management
• High proficiency in MS Office (Word, Excel and Visio)
• Adaptability and flexibility a must
• Experience with process mapping / modelling
• Experience creating functional requirements in use cases.
• Experience with coordination of requirements walk-through and sign-offs, verifying with user representatives/stakeholders that use cases •Experience with process mapping / modelling
• Experience creating functional requirements in use cases.
• Experience with coordination of requirements walk-through and sign-offs, verifying with user representatives/stakeholders that use cases and process models accurately portray specific business needs.

 

Requirements

• Amalgamation of financial components of detailed business cases and ongoing updates of the same
• Program foundation – processes documentation, tools and structure, status reporting structure
• Reviewing and updating of risks, issues, action items
• Management of XLS roadmaps for delivery timelines
• Creation, monitoring and updating of integrated Program Management schedule and plan using MS Project.
• Analyze critical dependencies between projects and recommend appropriate actions to the Program Manager
• Managing Project Financial Management activities (budgets, forecasts, variance analysis)
• Maintaining and delivering Weekly Project Status reports
• Analyzing risks and maintaining and updating the Risk Management information for the Project
• Maintaining and updating Project documentation.

 

Keywords: PMO,MS Office Products, PMP

 

How to Apply

Online:

To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com

 

 

Program Control Officer

Zylog delivers top jobs to top talent. We are currently seeking experienced professionals for exciting new opportunities and career advancement.

Zylog represents hundreds of client companies for both contract and permanent positions. New jobs are being filled every day and our experienced professional resource managers are waiting to help you screen the top jobs that match your skills and experience.

You don’t have time to search long lists of postings repeated on multiple web sites, so let our trained and experienced resource managers do the work for you. We review top jobs and will be the first to alert you when the right opportunity arises.

Job Description

Our client has a requirement for a Program Control Officer for a 6 month contract opportunity.  The position is located in Toronto.

What makes this Special

Our client has a prestigious reputation and excellent work environment. This position offers an opportunity for personal learning and to contribute to important initiatives that make a difference. Our client is actively screening resumes and scheduling interviews to fill this position, so let one our professional resource managers represent you to the client, promote your skills, and help you prepare.

Role

Assist in project & program management activities required to support Program Director and Project Managers in delivery of projects as well as contributing to overall effectiveness of the Program.
Responsibilities include project plan updates, management and ownership of the MS Project, program plan file, coordinating updates to projects with project managers, integrating them into the overall plan, participation in project coordination, project communications, and expediting project related activities. The candidate is expected to perform and/or assist in budgeting; scheduling, resource planning; meeting facilitation, financial and status reporting; preparation for project presentation such as charts & graphs, and help track project progress.

• Amalgamation of financial components of detailed business cases and ongoing updates of the same
• Program foundation – processes documentation, tools and structure, status reporting structure
• Reviewing and updating of risks, issues, action items
• Management of xls roadmaps for delivery timelines
• Creation, monitoring and updating of integrated Program Management schedule and plan using MS Project.
• Analyze critical dependencies between projects and recommend appropriate actions to the Program Manager
• Managing Project Financial Management activities (budgets, forecasts, variance analysis)
• Maintaining and delivering Weekly Project Status reports
• Analyzing risks and maintaining and updating the Risk Management information for the Project
• Maintaining and updating Project documentation.

Requirements or Qualifications

Must Have

• 5+ years of working on large projects and programs
• Program Management Office Experience essential
• Skilled in business case methodologies Skilled in financial reporting  - forecast, actuals, etc.,
• Experience in SharePoint software and building program structures Experience in status reporting summarization
• Knowledge of Outlook, e-mail and databases
• Adept in Microsoft Project for integration techniques
• PMP certification
• High competency in managing Project budgets (financial reporting, tracking, budget management and preparation and variance analysis)
• Significant experience with issue and risk management and status reporting
• Experience with project scheduling and resource planning
• Excellent documentation and creation of presentation skills
• Excellent communication skills
• Competent dealing with Senior Management
• High proficiency in MS Office (Word, Excel and Visio)
• Adaptability and flexibility a must

Nice To Have

• Experience with process mapping / modelling
• Experience creating functional requirements in use cases.
• Experience with coordination of requirements walk-through and sign-offs, verifying with user representatives/stakeholders that use cases and process models accurately portray specific business needs.

Keywords:   Program Management, PMO, Budgets, SharePoint, PMP   

How to Apply

Online:

To apply for this and other suitable exciting opportunities with Zylog Systems (Canada) Ltd., you can register and apply online at www.ZylogCanada.com